[CRUSH-all] Phoenix info and forms

[Bill Bennett]

Hi all
We have a packet of paper with information and forms that each family with a 
student participating in the Arizona Regional next week needs to receive, 
read and fill out, and return. It will be available for pick up at meetings 
each day starting Saturday. Please make sure you get this done. Pasted below 
is the information from the first page of that packet, which provides the 
main information about costs, times, and places.

Bill

Team members, mentors, and families:



Next week CRUSH1011 travels to Phoenix for the FIRST Arizona Regional 
competition. It promises to be a fun and exciting time, and a culmination of 
our efforts designing and building Kareem. Please read the attached pages 
carefully and follow instructions. Help us make this a great trip for all of 
us and a good representation of our team and school.



WHEN: We'll leave immediately after school on Wednesday March 8 (be ready by 
3:30 pm) and return to school around 6 pm Saturday March 11.



WHERE: The competition is at Veterans Memorial Coliseum. Attached pages give 
complete information about location and schedule. It is open to the public 
and free except for parking, so if you're not traveling with the team, feel 
free to meet us there. Our lodging is at a nearby Best Western, and 
information about that hotel is also attached.



STUDENT COST: The per person cost for the trip is $210, including 
transportation, lodging, and food. Students may want to bring money for 
incidental personal purchases (souvenirs etc) at their discretion. Team 
members can apply CRUSH hours to their cost at a rate of $1.75 per hour. If 
you have fewer than 120 hours, please make this calculation:

(120 - your hours) * 1.75 = amount you owe

Please bring a check payable to Sonoran Science Academy in this amount. You 
must make this payment before we leave on Wednesday. Note that the Las Vegas 
trip at the end of March will be more expensive. If you have remaining CRUSH 
hours after the Phoenix trip you can apply them to the Las Vegas trip.



MENTORS have been advised separately about their costs.



NON-MENTOR family members or friends who have made arrangements to travel 
with the team will owe the full amount of $210 per person.



PERMISSION FORMS: Included in this packet are two forms that must be 
completed and returned as soon as possible, along with your payment if 
applicable. One is the FIRST consent/release form, the other is the SSA 
permission form. Please find them in this packet, complete and return them 
promptly.



HOTEL SLEEPING ARRANGEMENTS: In the case of family groups of 3 or 4 we will 
attempt to room them together. Students traveling without adult family 
members will be roomed no more than four to a room and girls and boys 
separately. You may want to consider if you need to bring a sleeping bag.



SAFETY: you are responsible for knowing and following safe procedures, 
including:



  a.. Safety glasses whenever you are in the pit area
  b.. No loose clothing
  c.. No open toe shoes
  d.. Proper handling and storage of tools, parts, extension cords, etc


BEHAVIOR: Sensible and mature behavior is expected of all team members. 
While the team is at the competition you must stay in the building or in the 
picnic areas immediately outside. Generally you are expected to either be 
helping in the pit or watching the competition. You may not leave the 
campus. In addition, you must be available when the team needs your support. 
This means when you are not with the team, you either have a cell phone that 
we know, or you are with someone who does.